Assistant Secretary Featured

The successful candidate will be responsible for providing advice, assistance, and support in the formulation of policy and administration of the Ministry to maintain the efficient delivery of services.

Duties and responsibilities for the post include but are not limited to the following:

 Providing administrative support: Assisting with the day-to-day administrative tasks such as managing schedules, organizing high level meetings, and maintaining records and documents.

 Correspondence and communication: Handling incoming and outgoing correspondence, drafting letters, memos, and reports on behalf of the Permanent Secretary, and ensuring timely and accurate communication.

 Coordination and collaboration: Coordinating with various departments, stakeholders, and external parties to facilitate smooth workflow and effective communication.

 Research and analysis: Conducting research, gathering data, and preparing reports and presentations to support decision-making and policy development.

 Information management: Managing and organizing information and documents, maintaining filing systems, and ensuring confidentiality and security of sensitive information.

 Meeting support: Assisting in the preparation and coordination of meetings, including preparing agendas, taking minutes, and following up on action items.

 Project support: Providing support in the planning, implementation, and monitoring of projects and initiatives, including tracking progress and ensuring deadlines are met.

 Policy and procedural support: Assisting in the development and implementation of policies, procedures, and guidelines, and ensuring compliance with relevant regulations and legislation.

 Stakeholder management: Building and maintaining relationships with internal and external stakeholders and representing the Permanent Secretary when required.

 General administrative tasks: Assisting with general office tasks such as managing office supplies, coordinating travel arrangements, and overseeing expenses. Any other duty that may be assigned.

 Any other duties may also be added by the Permanent Secretary Overall, the Assistant Secretary to the Permanent Secretary plays a crucial role in supporting the

Overall, the Assistant Secretary to the Permanent Secretary plays a crucial role in supporting the smooth functioning of the office and ensuring effective communication and coordination.

Reports to

Permanent Secretary